The Operations tab
The KPIs, attention strip, charts, and actionable tables on the Operations tab, and what each one means.
Operations answers the practical, day-to-day questions: where is my inventory, what's slow, and what needs attention today. This article walks through every panel on the tab.
Before you start
- You need Reports view permission and a Pro plan.
- You're on Reports → Operations.
Key metrics
A row of cards at the top of the tab:
- In stock: vehicles currently held but not yet sold. Includes everything from Purchased through Sale ready.
- In transit: vehicles currently on a voyage (stage is In transit).
- Ready for sale: vehicles at the Sale ready stage, ready to be advertised or sold.
- Outstanding tasks: vehicles with at least one incomplete workshop task.
- Average stock age: average number of days your current in-stock vehicles have been with you, from purchase date (or creation date if no purchase date is set).
Some cards include a small sparkline showing the recent trend.
Needs attention
A strip of three items that call out specific problems:
- Stuck in stage: vehicles that have been in the same stage for longer than expected. Click to jump to the Vehicles list filtered to these.
- Incomplete tasks: vehicles with one or more outstanding workshop tasks.
- Overdue shipments: shipments whose ETA has passed but aren't yet Arrived.
Each shows a count and goes straight to the relevant area of the app.
Charts
Four charts tell you how your pipeline is shaped.
Vehicles by stage
A bar chart showing how many vehicles are at each pipeline stage right now. Useful for spotting bottlenecks: a big bar at In transit with a thin bar at Sale ready tells you you're going to run short of stock to sell.
Stock age
Vehicles grouped by how long they've been with you: 0 to 30 days, 31 to 60, 61 to 90, and 90+. A healthy business has most vehicles in the first two buckets. A big tail in 90+ means stock isn't moving.
Shipments by status
Counts of shipments in each voyage status (Booked, Departed, At Sea, Arrived, Customs, Released). Shows you where the logistics load is.
Stock over time
A line showing how your in-stock count has changed over the last 14 days. Tells you whether stock is building up or running down.
Actionable tables
Below the charts you get four tables of specific vehicles to do something about:
Stuck vehicles
Vehicles that have been in the same stage for longer than expected. Click a row to open the vehicle and find out why.
Vehicles with incomplete tasks
Vehicles with at least one open workshop task. Good triage list for the workshop team each morning.
Overdue shipments
Shipments whose ETA has passed without being marked Arrived. Check with the shipping line, then update the ETA or advance the status.
Upcoming arrivals
Vehicles arriving soon, sorted by the earliest ETA. Use this to plan capacity at the workshop or allocate customer tracking links before the vehicle lands.
How filters affect the Operations tab
Every metric, chart, and table on this tab respects the filter bar at the top. Narrow to a specific supplier to see their in-stock and in-transit volumes; narrow to Sold to see what you've moved this month; and so on. Full details in Filtering your reports.