Shipment statuses and what they mean
The six shipment statuses, how they flow, and how they feed into your vehicles' stage pills.
Every shipment has a status. It's a single signal that tells your team where the voyage is, and it's also what drives the stage pills on every vehicle attached to that shipment.
The six statuses
| Status | What it means |
|---|---|
| Booked | The shipment is on the books. Vessel and dates are set, vehicles can be attached, but the voyage hasn't started. |
| Departed | The vessel has left the port of loading. |
| At Sea | The vessel is mid-voyage. |
| Arrived | The vessel has reached the port of destination. |
| Customs | The cargo is being cleared at the destination. |
| Released | Cleared and released at destination. Voyage is complete. |
Each status has its own pill colour so you can scan the Shipments list at a glance.
How the statuses flow
The statuses are designed to run top-to-bottom, but nothing is automatic. You set the status to match reality, either from Update status (for a single change) or Edit shipment (alongside other fields).
Skipping a step is fine. If a voyage jumps straight from Departed to Arrived because you didn't record At Sea, that's allowed.
Released is the end of the line
Once a shipment is Released, the detail page locks most edits. Costs stay visible, vehicles stay attached, and the voyage remains searchable under the Completed and All tabs on the Shipments list.
Use Released when a shipment is finished. It's the difference between closing a chapter and tearing it out. See Completing or deleting a shipment for when Delete is the right choice instead.
Effect on your vehicles
The shipment's status is one of the inputs that decides each vehicle's stage pill. When a shipment moves from Booked to Departed, attached vehicles shift from Purchased to In transit. When it lands and clears, they shift to Arrived at destination.
For the full picture of how the three status dimensions combine into one pill, read the stage pills article in Vehicles & Pipeline.
Changing status
- Use Update status for a one-field change. Quickest.
- Use Edit shipment when you're updating status alongside ETA, ports, or other fields in the same sitting.