Understanding supplier metrics

The supplier detail page leads with seven KPI cards and a three-card profitability snapshot. This article explains what each number means in plain language, so you can tell at a glance whether a supplier is performing the way you need them to.

Money figures use your organisation's accounting currency.

Vehicle counts

• Purchased cars: every vehicle you've ever linked to this supplier, including ones you've already sold.
• In stock: vehicles linked to this supplier that haven't been sold yet. Calculated as Purchased cars minus Sold.
• Sold: vehicles linked to this supplier that are currently at the reserved or sold stage. Once a vehicle enters that stage, it counts as Sold for this supplier for the rest of time.

Money totals

• Purchase value: the sum of what you paid for every vehicle from this supplier, converted into your accounting currency using the FX rate recorded on each vehicle at purchase. Vehicles with no purchase price or no FX rate don't contribute to this number.
• Landed value: the sum of all cost rows recorded on every vehicle from this supplier (purchase price, shipping, customs, workshop, and so on), in your accounting currency. This is what the inventory from this supplier has cost you end-to-end, whether or not it's sold.
• Realized sales: the total sale price across the supplier's vehicles that are at the reserved or sold stage. Agreed sale price is used when set; advertised price is a fallback.
• Realized margin: Realized sales minus the landed value of those same sold vehicles. This is the profit you've actually booked from this supplier.

Profitability snapshot

A plain-language recap of three numbers you already saw above:

• Inventory view is the landed value: how much this supplier's vehicles have cost you, regardless of whether they're sold.
• Realized sales is the sales total across sold vehicles only.
• Realized profitability is realized margin: sales minus landed cost on sold vehicles.

Same numbers, different framing. Useful for a quick read during a review.

Why "realized" keeps appearing

Realized means already sold. Numbers that don't say realized cover every vehicle linked to the supplier, sold or not. This split lets you compare what this supplier is costing you today (landed value, in stock) against what you've already turned into revenue and profit (realized sales, realized margin).

Common questions

A vehicle I bought from this supplier isn't showing in the counts. Check the vehicle's detail page. If the supplier field on the vehicle isn't set, the vehicle won't count here. Set the supplier on the vehicle and the counts refresh.

Purchase value looks lower than I expected. Purchase value uses the FX rate recorded against each vehicle. If a vehicle is missing a purchase price or FX rate, it contributes zero. Landed value is usually the better "what did this cost me" figure because it draws from cost rows.

Realized margin is zero but I've sold vehicles. Realized margin only counts vehicles currently at the reserved or sold stage. If a vehicle has moved past that stage or isn't there yet, it won't feed this number.