The Vehicles list
Find vehicles using filters, search, sort, and pagination from the main list view.
The Vehicles page is the main list view of every vehicle in your organisation. This article covers how to find the one you're looking for.
Before you start
- You need Vehicles view permission. Most default roles have it, and the admin role always does.
What you see
Each row shows the vehicle's stock number, title (year, make, model), current stage pill, supplier, ETA (if on a shipment), and a cost indicator. Rows may also show an action-required flag when there are overdue workshop tasks or costs missing.
Click any row to open the vehicle's detail page.
Filtering by stage
A row of stage tabs above the table narrows the list to one stage at a time:
- Purchased
- In transit
- Arrived at destination
- At workshop
- Sale ready
- Reserved
- Sold / Collected
Reserved and Sold / Collected are separate tabs here, unlike the Dashboard where they're grouped. Clicking a tab updates the URL (?stage=...) so you can share or bookmark a filtered list.
For the meaning of each stage pill, see Stage pills and what they mean.
Searching
The search box at the top of the page matches VIN, stock number, make, and model. It's vehicles-only, so to find a customer or a shipment, open that section and use its own filters.
Finding vehicles that need costs
When a workshop task is completed with parts or logged labour but the cost hasn't been added yet, that vehicle needs a cost. Click Needs costs near the search box to show only those vehicles; the number on the button is how many are waiting. The same total appears on the Dashboard under Workshop Task Overview as Costs to add, which opens this filtered list. Open a vehicle and add the cost to clear it.
Sorting
Click any column header to sort by that column. Click again to flip the direction. The default is stock number, newest first.
Pagination
- 20 rows per page by default
- Switch to 50 or 100 from the page-size selector
- The current page number is in the URL (
?page=N) so refreshes land you back where you were
Adding vehicles from this page
- Add vehicle opens a sheet to create one record. See Adding a vehicle.
- Import CSV opens the bulk-import flow. See Importing vehicles from CSV.
Active-vehicle limits
If your plan caps the number of active vehicles, a small usage indicator appears near the Add vehicle button. "Active" means any vehicle that isn't Sold / Collected. Once you hit the limit, the button is disabled until you either mark vehicles as sold, delete some, or upgrade your plan under Settings → Billing.